Student rosters

Rosters are how you track which students got photographed at a given portrait day. One roster belongs to one portrait day at one school. You can create multiple rosters per day if you want to split by grade, block, or homeroom.

Creating a roster

1. From /advisor/students, click New roster.
2. Pick the portrait day. Only days for your assigned schools appear.
3. Optionally name the roster (e.g. Grade 12 — A block). If you leave it blank we use the school + date.
4. Click Create.

Importing a CSV

Inside a roster, click Import CSV, then paste your student list. The first row must be headers. Re-importing the same file updates existing students rather than duplicating them.

Recognized columns

• student_external_id — your school's student ID. Used to match on re-import.
• first_name, last_name
• grade, homeroom
• email (optional)

Adding one student

1. Click Add student.
2. Fill in at least first and last name.
3. Click Save.

Marking status

Each student row has a status dropdown. The valid states:

• Pending — default for new entries.
• Photographed — sets photographed_at automatically.
• Absent — student didn't show up.
• Retake — student was photographed but needs another session.
• Excused — opted out, parental refusal, etc.

Exporting

Click Export CSV. The download includes every column we store, the current status, and the photographed timestamp where set. Use it for yearbook handoff, attendance reporting, or your school SIS.

What ships next

• Appointments auto-sync into rosters so signed-up students appear without import.
• Reports read from these rosters for attendance and capture rate.
• Bulk SMS or email to families of absentees.
• Photo thumbnails next to each student.